Day-of Coordination Wedding Planning Package

Description

Day-of Coordination Wedding Planning Package

Coordination Services (6 Weeks – Wedding Day)

Our Day-of Coordination wedding package typically includes a comprehensive range of services and assistance to help couples execute their wedding day:

• coordinate with vendors before the wedding
  • distribute the timeline, parking/load-in instructions, venue policies, special client instructions, and the floor plan to vendors prior to the wedding day (2- 4 weeks before the wedding day)
  • collect signed copies of the venue’s policies and protocols from all vendors and provide these documents to the venue (when applicable)
  • confirm arrival time, start time, and strike time of vendors per their contracts.
  • inquire about final payments and balances due before or on the day of the wedding.
  • review all orders to be delivered or picked up (i.e., rentals, florals, cake catering, etc.)
  • receive copies of vendors’ insurance policies (aka COIs) and signed venue rules. When necessary, take them to the venue.
• Venue walk-through prior to the wedding (pending availability, walk-through must be scheduled on Monday – Thursday (9 am – 9 pm)
• 1 hour of coordination service for ceremony rehearsal
• oversee product or side of your wedding day from set up to clean up & everything in between.

Including but not limited to:

• • manage vendor setup and breakdown at the ceremony and reception sites.
  • cue DJ/photo/video teams for important events (i.e., ceremony, first dance, cake cutting, etc.)
  • work with the other vendors to ensure everything is running smoothly and according to plan.
  • organize and distribute all personal flowers to the wedding party, family members, and special guests.
  • line up the wedding party for the ceremony
  • cue bride(s), groom(s), and wedding parties for special events (i.e., grand entrance, first dance, etc.)
  • ensure payment of vendor tips and balances
  • oversee breakdown and clean up at the end of the ceremony/reception.
  • ensure all decorations are returned to the appropriate vendor or personal vehicle (to be discussed before the wedding)
  • work with the other vendors to problem solve efficiently and quickly should anything unexpected arise.
• event insurance (covers the coordinator, coordination assistant, and the coordinator’s property)