Day of Coordination Wedding Planning Package

(6 Weeks - Wedding Day)

Wedding day

The Day of Coordination Wedding Planning Package is for couples who have everything planned for their wedding and need a day-of wedding planner who can take charge and handle all the organization so they can relax and enjoy their special day. Our Day of Coordination Wedding Planning Package includes (but is not limited to) assistance with:

Ample communication throughout the 6-weeks leading up to your wedding

Create a detailed day-of timeline

- Disperse the timeline to vendors before your wedding day, and manage the timeline on your wedding day.

Work with the venue and client to create a final floor plan

- The planning outline paces wedding planning into manageable monthly task lists.

Coordinate with vendors prior to the wedding (beginning 4 - 6 weeks prior to your wedding date)

- Distribute the timeline & floor plan to vendors parking/load-in instructions, venue policies, special client instructions, and the floor plan to vendors prior to the wedding day (2- 4 weeks before the wedding day).
- Send a copy of the venue’s policies and protocols to all vendors.
- Confirm arrival time start time, and strike time of vendors per their contracts.
- Inquire about final payments and balances due prior to or on the day of the wedding
review all orders to be delivered or picked up (i.e., rentals, florals, cake catering, etc.).
- Review music list for special events with DJ.
- Communicate desired photo locations.
- Receive copies of vendors’ insurance policies (aka COIs) and signed venue rules. When necessary provide them to the venue.
- Inquire about final payments and balances due before or on the day of the wedding.

Venue walk through prior to the wedding (pending availability)

- Walk through must be scheduled on Monday - Thursday (9 am - 9 pm).

1 hour of coordination service for ceremony rehearsal

Oversee everything in between. Including but not limited to:

- Manage vendor setup and breakdown at the ceremony and reception sites.
- Cue DJ/photo/video teams for important events (i.e. ceremony, first dance, cake cutting, etc.)
- Work with the other vendors to ensure everything is running smoothly and according to plan.
- Organize and distribute all personal flowers to the wedding party, family members, and special guests.
- Line up the wedding party for the ceremony.
- Cue bride(s), groom(s), and wedding parties for special events (i.e., grand entrance, first dance, etc.)
- Ensure payment of vendor tips and balance.
- Oversee breakdown and clean up at the end of the ceremony/reception.
- Ensure all decorations are returned to the appropriate vendor or personal vehicle (to be discussed before the wedding.
- Work with the other vendors to problem solve efficiently and quickly should anything unexpected arise.

Request our free Wedding Planning Packages and Pricing guide below.

“Our wedding was a dream and went seamlessly. Beatriz planning brilliance was with us every step of the way.”

Renee & Cory