Month-of or Partial Wedding Planning Package

Description

Month-of or Partial Wedding Planning Package

Planning Services (6 Months – 6 Weeks before wedding)

Our full-service wedding package typically includes a comprehensive range of services and assistance to help couples plan, organize, and execute their wedding day:

• unlimited communication from the date of the contract
  • Consistent email/text communication to address questions and most current wedding planning goals.
  • 1-2 scheduled monthly meetings.
• create a planning outline/timeline.
  • The planning outline paces wedding planning into manageable monthly task lists.
• design consultation and guidance throughout planning
  • We will create a mood board to pinpoint your vision. This board is helpful for us and for your florist, rental company, decorator, etc., to reference when building your order.
• create a personalized budget outlining the suggested allocation of wedding funds to meet your wants and needs and track the budget throughout the planning.
• provide options for & aiding in the selection of all outstanding vendors you plan to book for your wedding.
• review vendor contracts
  • We want to ensure all your vendor contracts provide everything you need for your wedding and protect you should anything unexpected arise.
• attend meetings with vendors as needed / as is appropriate (pending availability-meetings must be scheduled Monday through Saturday)
• contact vendors throughout planning.
  • we act as a liaison between you and your vendors to streamline your communication and all information or through one consistent source (us!)
• create a detailed day timeline, disperse the timeline to vendors before your wedding day, and manage the timeline on your wedding day.
• one venue walk-through before the wedding (pending planner availability)
  • The client can request additional walk-through.
• work with the venue and client to create a final floor plan.

Coordination Services (6 Weeks – Wedding Day)

• coordinate with vendors before the wedding
  • distribute the timeline, parking/load-in instructions, venue policies, special client instructions, and the floor plan to vendors prior to the wedding day (2- 4 weeks before the wedding day)
  • collect signed copies of the venue’s policies and protocols from all vendors and provide these documents to the venue (when applicable)
  • confirm arrival time, start time, and strike time of vendors per their contracts.
  • inquire about final payments and balances due before or on the day of the wedding.
  • review all orders to be delivered or picked up (i.e., rentals, florals, cake catering, etc.)
  • receive copies of vendors’ insurance policies (aka COIs) and signed venue rules. When necessary, take them to the venue.
• Venue walk-through prior to the wedding (pending availability, walk-through must be scheduled on Monday – Thursday (9 am – 9 pm)
• 1 hour of coordination service for ceremony rehearsal
• oversee product or side of your wedding day from set up to clean up & everything in between.

Including but not limited to:

• • manage vendor setup and breakdown at the ceremony and reception sites.
  • cue DJ/photo/video teams for important events (i.e., ceremony, first dance, cake cutting, etc.)
  • work with the other vendors to ensure everything is running smoothly and according to plan.
  • organize and distribute all personal flowers to the wedding party, family members, and special guests.
  • line up the wedding party for the ceremony
  • cue bride(s), groom(s), and wedding parties for special events (i.e., grand entrance, first dance, etc.)
  • ensure payment of vendor tips and balances
  • oversee breakdown and clean up at the end of the ceremony/reception.
  • ensure all decorations are returned to the appropriate vendor or personal vehicle (to be discussed before the wedding)
  • work with the other vendors to problem solve efficiently and quickly should anything unexpected arise.
• event insurance (covers the coordinator, coordination assistant, and the coordinator’s property)